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Webinar:
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Introduction
Advanced Infection Control allows the user to dynamically control Infection(s) and prevents transmission of disease in healthcare settings and restricts staff from booking shifts based on real-time infection information.
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The Advanced Infection Control is flag-based feature:
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How to Access Advanced Infection Control?
To access Advanced Infection Control:
Click the Infections link available at the footer of the Entire OnHire application and the Infection Control page opens.
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Infection Control
The Infection Control displays the repository of all the existing infections that are on various Service Locations/ Delivery Locations. The Infection Control page shows the Service Location, Delivery Location, Infection(s), Restriction, Last Updated, Last Updated by, and Actions details of the infections. You can add new infections, and edit existing infections 😌.
Field Name | Description |
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Service Location | Service Location of the Infection(s). |
Delivery Location | Delivery Location of the Infection(s) based on the Service Location. |
Infection(s) | Names of the existing Infection(s) at the Service Location/ Delivery Location |
Restriction | The Restriction limit in Day(s)/ Hour(s) applied at the Service Location/ Delivery Location. |
Last Updated | The Last Updated date and time of the Infection. |
Last Update By | Name of the user who last updated the Infection details. |
Actions | Action to edit the existing infection. |
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Add Infection
To add a new infection:
Click Add New Infection from the Infection Control page as shown in the figure below
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When the Advanced Infection Control flag is set to OFF, the 'Advanced Infection Control' section as shown in the figure above will not be visible and by default member restriction period limit to accept shifts will be set as 2 Days i.e. 48 hours per infection type. |
Affected Shift(s) Confirmation
The Affected Shifts(s) Confirmation screen appears when the 'Add infection(s) to all existing shifts for the current and future dates' toggle button is set to ON and on clicking the Save button while adding or editing the infection(s). The Add/ Edit infection(s) will affect all the existing shifts for the current and future dates. By default, the toggle button 'Add infection(s) to all existing shifts for the current and future dates' is set to ON.
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In case the Create Log checkbox is selected in the Email Sent screen, the Contact Log is created in the system and the Reason of Contact should be selected as 'Infection Update' as shown in the figure below.
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Email Template Master
You can create the customised Email Template in the Email Template Details Master 📬.
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Current Active Infection(s): This shows the current active infections on the shift.
Active Restriction Limit: This shows the current active restriction limit on the shift.
Actions (Infection Related): This shows the infection-related actions performed on the shift. For instance, Infection Added, Infection Removed, etc.
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Edit Infection
You can edit existing Infections. To edit the existing Infection:
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Edit all the required details in the existing Infection:
If all the Infection(s) are removed for the Service/ Delivery Location in the Edit Infection, the confirmation message ‘You have unchecked all the infection(s) and on save the selected infection will be deleted from the list. To ensure that you remove the infection(s) from the Client Allocations also, select the “Set/Reset infection(s) to all existing shifts for the current and future dates” checkbox and update the Affected Shift(s) Confirmation to remove the infection(s) from the selected Service/Delivery location.’ appears. On clicking Save, this Infection will be removed from the Infection Control page.
If the ‘Set/ Reset infection(s) to all existing shifts for the current and future dates’ toggle button is set to ON and on clicking Save, the Affected Shift(s) Confirmation pop-up window appears. This Affected Shift(s) Confirmation will show the total number of affected shift(s) and now select the shift(s) that are required to be included in the Edit Infection(s)
Click Update. If the Notify Member(s) checkbox is selected, an email notification will be sent to members regarding the updated information about the affected shifts else a Success message appears to show the number of affected shift(s) 🤗
You can download the complete report by clicking the Download Report (refer to the figure shown above)
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Advanced Infection Control in Staff Portal
Infections defined for the Service/ Delivery Location in the Infection Control module are reflected in the Client Allocations of the Staff Portal application as per the following scenarios 🧑⚕️.
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Infected Shift to Non-Infected Shift – indicates the member is already allocated in the Infected Shift and will be allocated to the Non-Infected shift.
Non-Infected Shift to Infected Shift – indicates the member is already allocated in the Non-Infected Shift and will be allocated to the Infected shift.
Quick New Shift Booking
In the Quick New Shift Booking, the Advanced Infection Control feature impacts the shift allocations. It shows the confirmation messages while allocating/ accepting the shifts for the selected members from infection to non-infection and vice versa.
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: When a member is assigned/ booked to a non-infection shift that falls within the Restriction limit of the infected shift, a confirmation message appears as shown in the figure below. The confirmation message shows the details about the Service/ Delivery Location, Reported Infection(s), and Restriction Limit of the infection. To allocate the member to a non-infection shift, click OK or else Cancel to undo.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: When the member is assigned/ booked to the infection shift, a confirmation message appears as shown in the figure below. The confirmation message prompts whether you want to allocate the member to the infection shift. Click OK or else Cancel to undo.
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Quick Search
In the Quick New Shift Booking (Single Shift), click Quick Search and a list of members are available for selection.
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Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: Select the member from the available list (as shown in the figure above) and click Assign Member. If the member is assigned/ booked to a non-infection shift that falls within the Restriction limit of the infected shift, a confirmation message appears as shown in the figure below. The confirmation message shows the details about the Service/ Delivery Location, Reported Infection(s), and Restriction Limit of the infection. To allocate the member to a non-infection shift, click OK or else Cancel to undo.
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Case 2: Shift Broadcast - On clicking Quick Search → Quick New Shift Booking, if the shift is allocated to multiple members or a shift is broadcasted, a confirmation message appears. In this confirmation message, the Name and Member ID of the members who are already booked/ assigned to the infected shifts is shown to the user. To allocate the member to a non-infection shift, click OK or else Cancel to undo.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: Select the member from the available list and click Assign Member and if the member is assigned/ booked to an infection shift, a confirmation message appears. The confirmation message prompts whether you want to allocate the member to an infection shift. Click OK or else Cancel to undo.
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Case 2: Shift Broadcast - On clicking Quick Search → Quick New Shift Booking, if the shift is allocated to multiple members or a shift is broadcasted, a confirmation message will appear. In this confirmation message, the Name and Member ID of the members who are already booked/ assigned to the non-infected shifts is shown to the user. To allocate the member to an infection shift, click OK or else Cancel to undo.
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Edit Shift
In the Client Allocation → Edit Shift, the Advanced Infection Control feature impacts the shift allocations. In the Edit Shift, two new fields are added for the Infection Control i.e. Applied Infection(s) and Restriction Period as shown in the figure below:
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When the Advanced Infection Control flag is set to OFF, the Restriction Period will be disabled and the Applied Infection(s) will remain editable. Users can add/edit the infection and if all infections are removed, the Restriction Limit will become 0 automatically. |
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: When the user edits the Shift Date, Start Time, or End Time in Edit Shift (Edit → Single Shift) in the Client Allocation, and this date range appears in-between the Restriction Limit set for the Applied Infection(s), on clicking the Confirm a confirmation pop-up message appears.
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The confirmation message shows updated details of the shift with Delivery Location, Reported Infection(s), and Restriction Limit. To continue with the shift update, click OK and Notify Member(s) and the existing shift is updated and an email notification will be sent to the members with the shift update details. Now, the member will be allocated to the Non-Infected Shift.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: When the user edits the Shift Date, Start Time, or End Time in Edit Shift (Edit → Single Shift) in the Client Allocation page, and this date range appears in-between the Restriction Limit set for the Applied Infection(s), on clicking the Confirm a confirmation pop-up message appears.
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The confirmation message shows updated details of the shift with Delivery Location, Reported Infection(s), and Restriction Limit. To continue with the shift update, click Ok and Notify Member(s), and the existing shift is updated and an email notification will be sent to the members with the shift update details. Now, the member will be allocated to the Infected Shift.
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Allow User to Edit Infection on Shift Basis
When the user edits the shift with the infection (add/ remove infection) or location details, an email notification will be sent to the members with the shift update details.
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On clicking Ok and Notify Member(s), an email notification will be sent to the member as shown in the figure below and the email shows the Shift Details that include Infection(s), Restriction Limit, and Actions (Infection Related).
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Appoint Member
In the Client Allocation → Appoint Members, the Infection Control impacts the shift allocations. It shows the confirmation message while allocating/ accepting the shifts for the selected members from infection to non-infection and vice versa.
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: Using the Appoint of the Client Allocation, when the member is assigned a shift to a non-infection, a day after the infection shift, a confirmation message appears.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: Using the Appoint of the Client Allocation, when the member is assigned a shift to an infection, a day prior to the non-infection shift, a confirmation message appears.
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Search Option
In the Client Allocation, when you search and allocate the shifts, the pop-up messages are shown while allocating/ accepting the shifts on behalf of members from infection to non-infection and vice versa.
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: Using the Search option, when the member is assigned a shift to a non-infection, a day after the infection shift, a message appears that shows that the member(s) is already allocated to the infected shift. To allocate the member(s) to a non-infection shift, click OK or else Cancel to undo.
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Case 3: Using the Search option of the allocation screen, click Member Contact Card and click Accepted and Save to accept the shift on behalf of the member to the non-infection shift, a message appears.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: When the member is assigned a shift with an infection, a day prior to the infection shift, a confirmation message appears.
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Case 3: When accepting a shift on behalf of the member via their Contact Card, a confirmation message will appear with the infection information to reconfirm by the staff.
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Booking Ratio
In the Booking Ratio option, when editing Multiple Shifts, two new fields are added i.e. Applied Infection(s) and Restriction Period (details available in the Edit Shifts above). When you click Confirm after changing the infection information, an email notification will be sent to all the affected active members.
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When the Advanced Infection Control flag is set to OFF, the Restriction Period tabs will be disabled and the Applied Infection(s) will remain editable. Users can add/edit the infection and if all infections are removed, the Restriction Limit will become 0 automatically. |
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the user/staff tries to allocate the member to the Non-Infection Shift
Case 1: When the staff edits the Shift Date, Start Time, or End Time in Edit Multiple Shifts, on clicking the Confirm a pop-up message appears.
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Case 2: When the staff edits the Delivery Location in Edit Multiple Shifts, the Applied Infection(s) and Restriction Period are updated accordingly as per the Masters. When you click Confirm,a confirmation message shows updated details of the shift with Delivery Location, Reported Infection(s), and Restriction Limit. To continue with the shift update, click OK and Notify Member(s) and the existing shift is updated and an email notification will be sent to the members with the shift update details. Now, the member will be allocated to the Non-Infected Shift.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the user/staff tries to allocate the member to the Infection Shift
Case 1: When the staff edits the Shift Date, Start Time, or End Time in Edit Multiple Shifts, on clicking the Confirm, a pop-up message appears that shows the member is already booked to a non-infected shift and the new selected date range appears as an infected shift. To continue with the shift update, click OK and the existing shift will be updated. Now, the member will be allocated to the Infected Shift.
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On clicking Ok and Notify Member(s), an email notification will be sent to the member as shown in the figure below that shows the Shift Details with Infection(s), Restriction Limit, and Actions (Infection Related).
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Infection Control in Professional/Client Portal
Infections are also shown within the Client/Professional Portals. In the Client/Professional Portal, the Infection Control impacts the shift allocations for the new and current bookings. It shows a confirmation message while allocating/ accepting the shifts for the selected members from infection to non-infection and vice versa 🤗.
New Booking
In the Client/Professional Portal, when the client/professional creates a new booking for a member.
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the client tries to allocate the member to the Non-Infection Shift
Case 1: In the New Booking page, when the client/professional clicks Select Preferred Personnel,a list of members appears, once a member is selected and clicks Confirm Shift, a message appears that shows the details of the Reported Infection(s), and Restriction Limit of the infection. Click OK to exist.
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Case 2: Shift Broadcast - In the New Booking page, when the professional/client clicks Select Preferred Personnel, a list of members appears. Once a member is selected and clicks Confirm Shift, in case the shift is allocated to multiple members or a shift is broadcasted, a pop-up message appears that shows the members who are already booked/ assigned to the infected shifts are shown.
Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the client tries to allocate the member to the Infection Shift
Case 1: In the New Booking page, when the client/professional clicks Select Preferred Personnel, a list of members appears. When the available members are selected and click Confirm Shift, a message appears as shown in the figure below. Click OK to exist.
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Case 2: Shift Broadcast - In the New Booking page, when the client/professional clicks Select Preferred Personnel, a list of members appears. In case the shift is allocated to multiple members or a shift is broadcasted, a message appears that shows members who are already booked/ assigned to the non-infected shifts are shown to the user.
Current Booking
In the Client/Professional Portal, when the client/professional edits an existing shift.
Scenario 1: When the member is already assigned/ booked in the Infection Shift and the client tries to allocate the member to the Non-Infection Shift
Case 1: In the Current Booking, when the user clicks Edit Shift to edit the shift with Delivery Location and on clicking the Save a confirmation pop-up message appears.
The confirmation message shows updated details of the shift with Delivery Location, Reported Infection(s), and Restriction Limit. To continue with the shift update, click OK and the shift is updated, and an email notification will be sent to the members with the shift updated details. Now, the member will be allocated to the non-Infected Shift.
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Scenario 2: When the member is already assigned/ booked in the Non-Infection Shift and the client tries to allocate the member to Infection Shift
Case 1: In the Current Booking, when the client/professional clicks Edit Shift to edit the existing shift and on clicking the Save a pop-up message appears that shows the updated details of the shift. To continue with the shift update, click OK and the existing shift is updated and an email notification will be sent to the members with the shift update details. Now, the member will be allocated to the Infected Shift.
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Infection Control in Member App
Infections are shown to the members via their Member App within My Shifts and Released Shifts 👨💼 😌.
My Shift and Released Shifts
In the Member App, alerts/ access denied messages are shown while accepting the shifts from infection to non-infection and vice versa. Service/ Delivery Locations will appear in red colour, when an infection is attached.
Scenario 1: My Shifts - When a member tries to accept a shift with the Infection.
In the My Shift, when the member ACCEPT an assigned shift, an alert message appears that shows that the location has an infection(s) with the restriction limit. For instance, the shift accepted by the member in the figure below has reported infection(s) as COVID-19 with a restriction limit of 12 hrs.
Click Yes to accept the infectious shift. Now, the member will not be able to accept any non-infection shift based on the restriction limit set for the accepted infection shift.
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Scenario 2: My Shifts - When a member is already booked for the Infection Shift and tries to accept the Non-Infection Shift
In the My Shift, when the member ACCEPT an assigned shift, an alert message appears showing the shift as reported infection(s) with the restriction limit.
On clicking Yes,an access denied message appears that shows the member is already booked for the infectious shift. For instance, in the figure below the member is already booked for an infected shift and has reported infection(s) as COVID-19 with a restriction limit of 12 hrs.
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Scenario 3: My Shifts - When a member is booked for the future Non-Infection Shift and tries to accept the Infection Shift before the shift booking date
In the My Shift, when the member ACCEPT an assigned shift (who is already booked for the future non-infection shift), an alert message appears showing the shift details.
On clicking Yes, the access denied message appears that shows you are already booked for the non-infection shift.
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Scenario 4: Released Shifts - When a member is already assigned/ booked for the Infection Shift and tries to accept the Non-Infection Shift
In the Released Shifts, when the member ACCEPT a shift, an alert message appears showing the reported infection(s) with the restriction limit.
On clicking Yes,an access denied message appears that shows the member is already booked for an infectious shift. For instance, in the figure below the member is already booked for an infected shift and has reported infection(s) as Omicron, Flu Infection.
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Scenario 5: Released Shifts - When a member is booked for the future Non-Infection Shift and tries to accept the Infection Shift before the shift booking date
In the Released Shifts, when the member ACCEPT a shift (who is already booked for the future non-infection shift), an alert message appears with the shift details.
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