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STP is a government initiative to streamline business reporting obligations. Employers or their intermediary will be able to report payments such as salaries and wages, pay as you go (PAYG) withholding and super information directly to the ATO from their payroll solution, at the same time they pay their employees. Entire Software OnHire is to provide STP through SBR2 – ebMS3. Employers with 20 or more employees will need to report through STP from 1 July 2018 under the law.
To download the EntireHR Entire OnHire STP Manual, Please click on this link: Single Touch Payroll Manual.pdf
Table of Contents
Glossary
Definitions
What is Single Touch Payroll?
Payroll Payments
a. Regular Pay Cycle
b. Allowances and Deductions
c. Full File Replacement
Transition into Single Touch Payroll
a. Employer already using EntireHR Entire OnHire from the beginning of Financial Year:-
b. b. Employer started using EntireHR Entire OnHire during the Financial Year
Commencement of a new employee
a. Existing electronic TFN declaration services/channels – SBR and Business Portal
b. TFN declaration in a pay event including the employee declaration.
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Entire OnHire defined STP Status Definition during the process run for submission:-
STP Data Error
STP File Error
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STP Completed
STP Data Success
Understanding Roles
Declarations Rule by ATO
10. End of Year / STP Masters Settings
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Screen Parameters Details:-
Period Ending Date: Regular or Financial year Pay Run Date.
Period Start Date: Default as per Weekly or Fortnightly pay run duration set in system
Submission ID: System generated unique identifier for STP Submission. Please use this Identifier for any STP related communication to ATO
Resubmit Pay event: This is needed when you would like to resubmit the already submitted STP for a period due to any reason. For Example: If an Employer has done a mistake in the pay process & submitted the same to ATO. Then after, if Entire
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OnHire is reversing the pay run as per Employer requests then it is a mandatory requirement to resubmit the Pay Event. In this scenario, Employer has to tick this flag so that ATO system will override old STP files with new one.
Staff Submitting data on behalf of Payer: Logged in user who is declaring employee’s pay to ATO. By Default, it is a logged in user name.
Payer Declaration Date: It is a date of signing the above declaration & submitting the pay run.
Payment Date by Entity: This is a date of payment to employees. By Default, system shows the date of finalizing the pay run but it can be changed from the screen as per Employer payment rules.
Is this week’s Payroll is the final Payroll of this financial year: This is an automatic prefilled flag set according to the Payroll Financial year settings. If true tells to ATO to close the books of financial year & report all members year to date details to ATO who have worked during the year.
Declarations: It is must to read & agree all declaration shown above for the STP Submission.
Step 2
Once screen data has been entered, Press Next button to move to the next step of Data processing & File Creation.
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1. Check STP Date Settings: Optional Step to print a report to view STP settings before Submission. Report sample shown below.
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Check TFN, Member Name & Member Address: This is a mandatory step to ensure successful STP transmission.
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1. Process Pay Event Data (Mandatory Step): At this step, system calls the back end program to extract all Pay Run employees Year to Data figures.
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b. Date Processing failed: This outcome is rare. In this scenario, please contact Entire Software OnHire Development Team.
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Generate ATO Files (Mandatory Step):
At this step, system will create ATO required XML Header & Employees files at the set system directory location. On success, next step of “Validating ATO generated Files syntax” will get enabled & STP submission status will change to “Files Generated Successfully”
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To view all generated files, click the link “Files generatedsuccessfully” as shown above. On click, system will take you to the physical file location as shown below:-
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Final step before the submission – Validate ATO generated Files Syntax (Mandatory Step):
Till now, ATO Files has been generated by EntireHREntire OnHire. Next step is to validate the created files according to ATO standards to ensure correct files format submission. To do this step, the system calls the backend programs to go through all created files in system directory.
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b. Failed: Please contact Entire Software OnHire with details of error.
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Step 3
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On the transmission unsuccessful, the following will happen for further action You will get notified automatically from SSP or you can poll through EntireHR Entire OnHire as shown below with the error response details. Please see the screenshot below.
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Please view image below to see how you can poll though EntireHR Entire OnHire to get response details
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Screenshot showing Error Response details stored in system directory after polling through EntireHR Entire OnHire – On click “Open Response File”.
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Step 1: If errors are related to employees missing information then please fix all errors or contact Entire Software OnHire with details of error.
Step 2: After fixes, return to Step 2 for ATO Files generation and validation. Then continue with the process of files submission until you get “Files Transmission Successful”.
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