Video: https://vimeo.com/685728739/4a14ce5892
Wednesday Webinars:
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Entire OnHire has a feature to assist in calculating worked hours for shifts that fall over the start/end of Daylight savings. The features works to add/deduct time in break minutes depending on if it is the start or end of Daylight savings.
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For shifts that fall over this time change an hour must be deducted from the total hours worked due to the time being moved forward. If no change in hours is carried out Members will be paid for an hour the they didn't work.
End of Daylight Savings
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These settings can be accessed from the finance portal under: Tools > Application Options > Expand Global> Daylight Savings.
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State - the states in this column are displayed as per the default country set in the system.
Applicable Date - is the date on which Daylight Saving will get activated. This needs to be set up in the system twice every year. Once when Day Light Saving starts and then when it ends.
Applicable time - is the time when day saving will actually initiate.
Add / Ded. - Addition / Deduction is an instruction to the system denoted by a "+" or "-" sign, to add or deduct a break in minutes to the shifts that fall during this period.
For example - if the clock is moving backwards then we need to "+" 1 hour to the shifts in form of break.
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In the above screen we have taken the example of state Victoria, for which we are assuming that day light saving ends on 5th March 2017 at 3 AM.
This means an extra hour needs to be paid to the worker /member who has worked during this period.To understand this lets take an example - see screen "A" below.
A member was booked for a night shift on Saturday the 4th of March 2017, the shift start time was 21:30 and end time was 7:30 next morning.
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Similarly, if the clock forwards 1 hour then the shift hours will get reduced a (+)60 minutes break will be applied and system will consider 9 hours of work instead of booked 10 hours.
Screen "A"
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Example of split shifts (see screen "B") -A member was booked from 21:30 on 4th March till 07:30 on 5th March. His shift was split at 12:00 midnight and 1 part was formed from 21:30 to 00:00 and 2nd part was formed as 00:01 to 07:30 as per parameters defined in the global protocols. The actual booked hours were 10 but worked hours are 11, so, system here applied a (-)60 minutes break to the 2nd part of the split shift that fall during the day light saving period.
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Screen "B"
System will give an the below error message if you try to quick validate a shift that falls in daylight savings period while confirming shifts.
You need to use the "Review and Validate" option to confirm such a shift.
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Payslip Notes -
System does not create any notes for invoices for these shifts due to the reason that one invoice may have multiple shifts from different dates, instead payslips generated have notes for members informing them about how this was adjusted in their pay.
These notes can be edited from here -
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Preview of the submit dockets screen showing effect of daylight saving in form of Break, is shown below -
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This is how the payslip notes will look like on the payslip -
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Please note -
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