Family and Domestic Violence Leave

From the 1^st of February 2023, businesses employing 15 or more employees must provide all employees access to 10 days of paid family and domestic violence leave. Included here is a link to the relevant FairWork Australia page which details employer requirements.

Summary

10 days per annum, non- accumulative year to year
Entitlement upfront from time of employment (i.e., not required to accumulate over time)
Renewed on date of employment or 1^st of February whichever is the later
Applicable to all direct employees of business (Full-time, Part-time, Casual)
Applicable per day / shift that is currently rostered at the time of leave
Can be applied for in advance or retrospectively
Cannot be shown on employee payslip

Please review this article on how to apply this to your Entire OnHire system.

We recommend this be managed similarly to your Member Compensate –

How to use Member Compensate

Setting up your Masters:

You will need to set up a new reason within your Masters to be able to ‘compensate’ your Member that is applying for special leave.

To do this, go into your Masters > Main Masters and select ‘Reasons (Personnel)’ –

Once you are in your “Reasons” view, you will have to expand ‘Allocations’ and select ‘Add New Subgroups with Reasons’ –

You will then need to add:

Subgroups – MBR COMPENSATE
Reasons Description – SPECIAL LEAVE
Status – ACTIVE

And select the green tick to save.

To mark a shift for Special Leave:

IMPORTANT!

You must change the shift status only from statuses of ‘Shift Booked’ or ‘Member Cancelled.’

Select the Shift you would like to update to ‘Special Leave,’ select the drop-down menu on your task bar, select ‘Member Compensate’ and click the update ‘Status’ icon.

You will need to select the Professionals name and the Reason for changing the status of the shift to Member Compensate. Then select yes to save and continue.

If you would like to add a Finance Note, you will need to add it at this stage as well.

2. You will need to duplicate this shift and then try to book like usual if it still needs to be filled.

Finance View:

IMPORTANT!

We are referring to methods outlined within the following article:

Validating Pay or Invoice Only

Within your Confirming Shifts:

Select the Member’s name. The shift will appear even though it is no longer in the front end of your system. You can see that the shift has been changed to Member Compensate as the status and Allocations notes are in Red –
Click ‘Validate & Save PAY Only
Locate the other half of the Shift which will state ‘Pay Only.’ Double click to open the Verify page. Right click and permanently delete the shift.

How to track Special Leave shifts:

Go to Reports > Booking Reports > Current Booking Reports:

Update the ‘Include Field’ to include Shift Status, Shift Status Reasons and Timesheet Number.
In Shift Status, select Member Compensate only.
Select date range as required.
Pull Report.

If you would like any further information about this new legislation, please review these links below: