The Personnel Card is accessible from quick links.
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This section allows you to view at a snap shot a members profile and allows you to update it
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Display Overview:
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Search Name of Member or Applicant -or search by email or mobile number
Profile Pic
Email
Mobile
Upload/View Resume
Personnel Type
Gender
DOB
YOE - Years of Exprience
Employee ID
Qualification
Suburb
Hire date
Priority
ID
Password
Total Shifts
Office
Last Shift worked
Personnel Status
Application Status
Employment Status Notes
Screening Notes
Xeople Sign - Supercharger - Xeople Sign
Leave Management - Supercharger - Leave Management
Allocation Notes -
Contact Log - Add Log/View Log - Customer Relationship Management (CRM) / Contact Log
Application Status - This provides a % of how the applicant/member is tracking to being a member
The Bottom Section is a snapshot of what is completed within the profile
If you select the titles within the Profile Column it will take you to the screens below within the person's profile
The Other columns consist of
Mandatory - Is this required for the member to be changed to accept within the recruitment/interview process - Interview Process
Must Comply - Does the member have to complete this - therefore they can be listed as non-compliant
Non-Compliant, No = Compliant - YES = Non-Compliant
Compliance Notes
Edit - Clicking the pencil will allow you to change the the non-complaint from No to Yes, Update notes as required
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Personal Details:
This is where the recruiter can enter/modify personal details such as the address, contact number, email, and DOB of the applicant. The details displayed here are fed into the system directly from the job portal.
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This section is divided into three tabs: Compliances, references and competencies. Compliances is where the recruiter enters important reference numbers, expiry dates, criminal check records, professional registrations and visa details for the applicant. The system then sends automated reminders for these mandatory checks. The company can choose to automatically cease the employment of any employee whose criminal check records/professional registration memberships have expired. Below is an example:
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Registration
Based on the qualification they have applied for they will be required whether that would be an ARPHA Number.
The Registration Number, Date of first Registration and Expiry Document needs to be review
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Police Check
This is where you can enter the Reference number and expiry date for the persons police check which is taken into account with our expiry batch program
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Children Permit
This is where you can enter the Reference number and expiry date for the persons working with Children Check which is taken into account with our expiry batch program
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Visa Details
Within this section, you are able to complete the vevo check and update their hours' limits. For more information Visa Hours Regulation Program and Review Visa Details - If Required
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Employment References
This will open another tab to our recruitment dashboard for you to view or complete their references
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Competencies:
This is where the recruiter can see if the applicant meets competency criteria. This section can be set up as a quiz, questionnaire, or check box based on the requirements of the company. Please see the details in below example:
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This is where the recruiter can enter/view the applicant's TFN, Banking and super details. The recruiter is required to select the level of tax for each applicant, and this is then automatically saved into the finance component of Entire HR. Note- All details entered here are updated and used in the finance version of Entire HR and must be entered correctly for payroll processing. Below is the image for the financial details tab:
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Tax Information
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Superannuation Fund
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Banking
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Policies:
This is where the applicant can accept company policies before commencing employment. The policies displayed here can be updated as per company requirements and may include accident prevention policy, privacy act, etc. There is an option to enable the applicant to electronically sign these policies. When the recruiter/applicant clicks on the icon a pop-up with the content of the policy will be displayed. Once the applicant has accepted these policies, the recruiter can also see the date of acceptance here. Please see below:
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This is where you can review any documents uploaded and add your own
These will then automatically be saved onto the system. Please see below:
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Print ID Cards
This allows you to print ID Photos
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Identity Verification
Within this section, you enter the main documents for the ID check and Update their pay levels which is passed into the finance system
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Appointment
Within this section you can change to accept, never employe etc,
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Employment Status
Within this section you can make someone active, suspended, inactive, terminated or making an applicant to a member
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