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Quick Links
Briefly let's explain how to get around the "big bobbles" big bubbles / Quick Links - which we've numbered here.
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Recruitment - this is the dashboard to track all your "onboarding staff" which we call Applicants. You can see the different stages of the process for each applicant, automatically sorted by the office.
RecruitmentTalent - this is the "full system search" of your whole Applicant/Member database. You can search across the whole country here, based on filters, sub filters, documents, questions answered and more. You can also access CV Resumes and Member profiles from here. You can also email and SMS from this screen.
Talent SearchPersonnel Card - This is also a "full system search" of your whole Applicant/Member database - except it only shows one entry. This is because it gives you a full overview of everything happening with one individual.
Personnel CardMember - Here you can only search Members - our term for staff who passed through the onboarding process successfully (they may still of becoming inactive/suspended/terminated after that point).
MembersClients - Here you can search across your client database, open and edit any non-financial client details and make changes to all the nitty-gritty details. You can even log calls with client contacts.
https://entiresoftware.atlassian.net/wiki/spaces/EHRCS/pages/760250396/Clients?atlOrigin=eyJpIjoiZmJkYzMxMmE1ZWE3NGM4NThkN2M4ZDNmMDA2YzYwOTUiLCJwIjoiYyJ9Allocations - This is where shifts/placements/bookings/orders (whatever you call it) get created, searched and filled. Both short-term shifts or longer ongoing contracts can be managed from this screen. It brings together live Member + Client information together on one live working screen.
AllocationsAppointment - This is the internal calendar in
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Entire OnHire used to create interview appointments from the Recruitment dashboard. It will be integrated with MS Outlook + Google Calendar
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Availability - Here you can view any Member's availability that they have entered from their mobile app, check if they are booked elsewhere or make changes if the availability is not accurate.
Member AvailabilityRestrictions - This is a shortcut to the Member's restriction screen, this show's what clients/locations/sites a Member is either preferred to work at
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or has been asked not to come back to.
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Top Header Menu
Let's look up slightly to the "top header menu" above - we will dive a bit deeper into these functions
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Applications + this is where you can view all applications ever submitted (unlike the recruitment dashboard) which just shows all the currently "active" applications. Recruitment - Applications Drop Down
Profiles + here you can create and edit Member, Client, and Professional profiles.
Profiles - Member Tab
Profiles Tab - Clients
Profiles - Professional TabAllocation + this will let you access Member Allocations (allowing reverse searching of available Members against open shift requests) and access submitted timesheets as well.
Allocations Drop DownPlacements + this is where you create "Jobs" (jobs in EntireHR Entire OnHire are for perm positions or advertising positions. You can also post, edit and expire jobs to Broadbean/Seek from here.
Communication this module is being phased out for newer communication platforms and recommend ignoring. https://entiresoftware.atlassian.net/wiki/spaces/TAR/pages/1741127695/Placement+Tab?atlOrigin=eyJpIjoiNzRiNTA5MDk5YmM0NDRiMTgyZjZjNzEzMDAzMWQ1ZTYiLCJwIjoiYyJ9Masters - the "brain" of your EntireHR Entire OnHire system. Here you can create all the rules, settings, templates, and authorisation levels for the system (non-finance related).
https://entiresoftware.atlassian.net/l/cp/Gg78zeHFReports - every operational report is here. From tracking recruitment success from different marketing channels to shift fill rates and hours variations on bookings. Note all reports with financial $$ are in finance.
ReportsLogins + actually a very important screen - here you can access login details for all external user types. You will use this a lot when resending lost details to an Applicant, Member or Client. Additionally, you can click on their name (hyperlinked in blue) which will then automatically log you into their portal.
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Bottom Links!
There are two final very useful features at the footer of every page, designed for very quick access
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Users - This links to https://entiresoftware.atlassian.net/l/cp/ybH3f7rw . For you to be able to create new users, log them out etc
Client Allocations - This takes you to Client Allocations Allocations
App users - This takes you to thehttps://entiresoftware.atlassian.net/l/cp/jDgcx6XN
Daily Bookings - This takes to you - Shift Booking Report
Download Bookings - This downloads today and future booking - Download Bookings
Infections - This allows you to create infectionsInfection Control - Works only on Allocations Page
Talent Search - This links you to Talent Search Talent Search
Contact Member - here you can search and contact any staff member who was successfully onboarded. You can even search by their employment notes in their profile. Profiles - Member Tab
Contact Log - this is the start of our "CRM" - it tracks automatically tracks outgoing communication from
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Entire OnHire; SMS, email and push notifications. It can report KPIs based on actions taken, calls taken and made if recorded (soon to be automated). It is often used for prospecting clients and syncs with all Apps types.
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New Member - This allows you to create a member without having to go through the recruitment process - How to create a New Member
New Client - This allows you to create a whole new client/tree - Clients
Marketing Notes - This links you to client marketing notes -Profiles Tab - Clients
New Referrals - This takes you to new referrals - Referral Process
References - Old - This Links you to incomplete Applications - Recruitment - Applications Drop Down