X9.0 Release Notes - Feb 2023
New Features
Customisable Forms
The Customisable Forms facilitates to create a repository of predefined customised forms to save time and effort as they are reusable . The highlighting features include:
You can create new customise forms that include Form Header and Form Body designed with various Layouts, Questions, Sections, Signatures, and Declarations.
You can create a copy of the existing form and customise the form as per your requirements.
You can view the version details of the existing Customise Forms.
How to Access Customise Forms Masters?
To access Customise Forms:
Click Masters → Main Masters → Customise Forms and the Customise Forms pages opens
Customise Forms
The Customise Forms created in Masters save time and effort as they are reusable. You can create multiple Customise Forms and include them in the Notes as Built-in or External Forms.
The Customise Forms page displays the repository of all the forms that are used to collect specific information with predefined form details. The Customise Forms page shows the Form Name, Last Updated On, Last Updated By, Status, and Action details of the existing forms.
You can Add New Form, Edit Form, Copy Form, Preview Form, and check the Version details of the existing forms .
Add New Form
To Add a New Form:
Click Add New Form
The Add New Form pop-up window opens. Provide all the required details
You can preview the form by clicking Preview to have a quick look at the new form
Click Save. The newly added form is reflected in the Customise Forms page
Field Name | Description |
Form Name | Name of the new form. |
Form Header → This section defines the title and description of the form. | |
Title and Description | Provide the title and description of the new form. On clicking the title/description, the formatting menu appears that allows the user to edit text formatting to create an effective and appealing title and description. |
Click to upload image | To upload the image/logo of your organisation. The recommended image size is 350px (width) by 150px (height) with file format as .jpg, .png (max. size 512 KB). The uploaded image/logo can be set to right, left, top left, top center, and top right. |
Form Body → This section includes features that help to create and edit the Layouts, Questions, Sections, Signatures, and Declarations in the form. | |
Layout | The Layout provides the design and arrangement of the Questions, Sections, Signatures, and Declarations. Click Layout to add the layouts in the form. The Layout can be One column, Two columns, One-third left column, and One-third right column. To reset the layout, select the required layout and the menu is available at the top-right corner. You can also delete the selected layout by clicking the delete icon. |
Add Questions | To Add Questions to the selected Layout. The Questions can be Textbox, Checkbox, Dropdown, and File Upload. You can add multiple Questions in the selected Layout. |
Add Section | To Add Section to the selected Layout. The Section provides the section heading with a description that helps to provide a common heading to a group of fields. You can add multiple sections in a Layout. |
Add Signature | To Add Signature to the selected Layout. You can draw a signature using your mouse or upload your scanned signature. Once the Signature is added, the date and time of submission are reflected below the Signature. Note that the maximum size of scanned Signature can be 5MB with file format as .png, .jpg, .jpeg. |
Add Declaration | To Add Declaration to the selected Layout. For the newly added Declaration, provide the declaration header and description. In the Declaration, you can add terms and conditions that should be accepted before submitting a form by the person. The Declaration can be set as Mandatory or Optional. |
Preview | To view the new form before adding. This helps to check the look and feel of the new form. |
Note the following features of the Forms:
| |
Click this link to view the detailed Customisable Forms document.
Client NDIS Details and Case Notes Management
The National Disability Insurance Scheme, commonly known as the NDIS, is run by the National Disability Insurance Agency (NDIA). The NDIS supports eligible Australians with intellectual, physical, sensory, cognitive, and psychosocial disabilities who were either born or acquired a permanent and significant disability.
The NDIS program helps members to form valuable social connections, develop skills and independence, provide work opportunities, and facilitate recreation and creative expression. These programs are designed to help members to get the required support and improve their skills and independence with time. The NDIS funds reasonable and necessary supports and services that relate to a person's disability to help them achieve their goal.
The eligible members have client goals with predefined goal strategies that are achieved with the support of NDIS. The goals are included in the NDIS plan and are timely reviewed.
Client Management
Client Management helps to manage NDIS clients regarding Personal Details, Registration details, and Client Goals with strategies.
In the Personal Details, Registration, and Client Goals the common client details header information is displayed on the top of each page that is fetched from the Client Details page of the client. The header information shows the Client’s Name, Client Logo image, Industry name, Client Address, Website address, Client’s Email Id, Client Id, Immediate Parent Name, Holding/ Admin Company Name (root Parent Name), and Client Status (Active/Inactive).
On clicking the link of any of the fields, the Client Details page opens for the selected Client.
How to Access Client Management?
To access Client Management:
Click Profiles → Client → Search Client or click Client Quick Link and the Search Client page opens
Now, select the client name checkbox with Location Type as Service, Delivery, or Admin and Service and the Action slider window opens as shown in the figure below
Click Client Management. You can access Personal Details, Registration, Client Goals, and Case Notes
Personal Details
The Personal Details is used save the personal details of the client regarding Name, Gender, Date of Birth, Religion, Marital Status, Nationality, Language Spoken, and Next of Kin Details of the client. Provide all the required details and click Save.
By default, the Display Name of the client is selected and disabled.
Field Name | Description |
Display Name | By default client name. This is a mandatory field and is disabled. |
Name | Provide Title, First Name, Middle Name, and Last Name. This is a mandatory field. |
Gender | Gender of the client. |
Date of Birth | Date of Birth of the client. |
Religion | Religion of the client. |
Marital Status | Marital Status of the client. |
Nationality | Nationality of the client. |
Language Spoken | Language Spoken by the client. You can select multiple languages. |
Next of Kin Details | Details of client’s Next of Kin that includes Relationship, Full Name, Contact Number, Email ID, Address, and Notes. |
Registration
The Registration is used save the registration details of the client. Provide the Registration Number, Aged Care Id, Reference Number, Medicare Card Number, Funding Type, Support Budget, and Care Type of the client. Provide all the required details and click Save.
Field Name | Description |
Registration Number | Registration Number of the client. This is a mandatory field. |
Aged Care Id | Aged Care Identification number of the client. |
Reference Number | Reference Number of the client. |
Medical Card Number | Medical Card Number of the client. |
Funding Type | Funding Type of the client. This is a mandatory field. The Funding Type can be NDIA Managed, Self Managed, or Plan Managed. |
Support Budget | Support Budget of the client. The Support Budget can be Core Support Budget, Capital Support Budget, or Capacity Building Support Budget. |
Care Type | Care Type of the client. The Care Type can be Early Intervention, Supports, and Services, or Permanent and Significant Disability. |
Client Goals
The Client Goals are set with the intent to achieve the defined goals for the selected client outlined within the NDIS Plan. The Client's Goals are usually focused on physical, social, or independent requirements and it is important to set goals as it helps the beneficiary and their relatives.
The Client Goals displays the Name, Description, Commence Date, Achieved Date, Closed Date, and Status of all the goals as shown in the figure below.
You can add, edit, and delete existing goals.
Add New Goal
To add a New Goal:
Click Add New Goal
The Add New Goal pop-up window opens. Provide all the required details
Click Save and the new goal is added successfully
Field Name | Description |
Name | Name of the new goal. This is a mandatory field. |
Description | A detailed description of the new goal. This is a mandatory field. |
Commenced Date | Commencement date of the new goal. This is a mandatory field. |
Achieved Date | Accomplishment date of the new goal. The Achieved Date should always be greater than or equal to Commenced Date. |
Closed Date | Closure date of the new goal. The Closed Date should always be greater than or equal to Achieved Date. |
Status | Status of the goal can be Active or Inactive. |
Edit Goal
You can edit the existing Client Goals. To edit the existing goal:
Select the required Goal by clicking the checkbox of the existing goal
The Action slider window opens, now click the Edit Goal as shown in the figure below
The Edit Goal pop-up window opens. Edit all the required details in the existing Goal
Click Update and the existing Goal is updated successfully
Note that the Achieved Date should always be greater than or equal to Commenced Date and the Closed Date should be greater than or equal to the Achieved Date.
Delete Goal
You can delete the existing Client Goals. To delete the existing goal:
Select the required Goal by clicking the checkbox of the existing Goal
The Action slider window opens, now click the Delete Goal as shown in the figure above
A confirmation message is displayed 'Are you sure you want to delete this goal?”. Click Yes and the selected goal is deleted successfully
Click this link to view the detailed Client NDIS Details and Case Notes Management document.
Notes Engine
The Notes Engine facilitates to setup different types of predefined Notes Categories for the user. Each Notes Category includes the form template(s) (already defined in the Customise Forms) that can be set as In Built Form or External Form. You can View/ Manage Access Permissions for the available Notes Categories as Public, Protected, Private, and Custom .
The Case Notes with notes are recorded against the selected Notes Category for the clients. In the Case Notes:
The staff/members can add/edit/view/comment on the Notes as per the access permissions provided.
The staff can filter the Case Notes based on Date, Member, Staff, Category, and Shift. The members can filter notes by providing a specific date range.
Members can submit Notes via Member App and staff can also mandate notes for timesheet submission for the member(s).
How to Access Notes Engine Masters?
To access Notes Engine:
Click Masters → Main Masters → Notes Engine and the Notes Engine page opens.
Notes Engine
The Notes Engine in Masters facilitates to setup different types of predefined Notes Category for the users. In the Notes Engine, the pre-defined Notes Category can be created for each user. The predefined Notes Category in the Notes Engine can be defined for Case Notes, Progress Notes, Medication History, Patient Notes, and General Notes. Each Notes Category will have the attached form template(s) as In Built form or External form with the defined access permissions.
The Notes Engine page displays the repository of all the available Notes Categories that are used to collect specific information with predefined Notes Category details. The Notes Engine page shows the User Type, Notes Category, Category Icon, Access, Default, Last Updated On, and Status details of the existing Notes Category.
You can Add New Notes Category, Update Notes Category, and View/Manage Access Permissions of the Notes Category.
Add New Notes Category
To Add a New Notes Category:
Click Add New Notes Category
The Add New Notes Category pop-up window opens. Provide all the required details
Click Save and the newly added notes category is reflected in the Notes Engine page
Field Name | Description |
User Type | Type of User. Currently, the available user type is Clients. |
Notes Category Name | Category name of the notes. |
Category Description | Description of the New Notes Category that can include key points, purpose, examples, etc. |
Category Icon | Add Category Icon for the New Notes Category. Click Select File to add the Category Icon. The recommended icon size should be 100px (width) by 100px (height) with file type as .jpeg, .jpg, .png (max. size 512 KB). |
Attach Form Template(s) | Click icon to Attach Form Template(s) for the New Notes Category. On clicking icon, Attach Form Template(s) pop-up window opens to select Form Template(s) that will be linked with the New User Notes Category. For details click here. |
Access | Click icon to Manage Access for the New Notes Category. Users can provide Public, Private, Protected, or Custom access to the New Notes Category. By default, Public is selected. For details, click here. |
Default Note Category | Select the Default Note Category checkbox to set the New Notes Category as the default selection. When the user creates a new note, the selected default category will be selected. Any of the existing Notes Category can be set to default. In case the New Notes Category is set as default, the existing default category will automatically get removed. |
Notify To | The Email Ids of the staff to whom the notifications will be sent when the notes/ comments are added or edited for the selected Notes Category Name. To activate the staff name, type at least three characters of the user name. For details, click here. |
Status | Shows the current Status of the User Notes Category and the Status can be Active or Inactive. |
Attach Form Template(s)
The Attach Form Template(s) in the Add New Notes Category facilitates to attach the form template(s) created in the Customise Forms Masters .
To Attach Form Template(s) in the Add New Notes Category:
Click icon in the Attach Form Template(s) field as shown in the figure above and the Attach Form Template(s) pop-up window opens that displays the list of available form template(s)
Now, select the required Form Template(s) or you can search the form templates by providing the name of the form
The Form Template(s) can be selected as In Built Form or as External Form and by default In Built Form checkbox is selected
The selected In Built Form will be attached as a section for this Notes Category in the Add New Case Note
The selected External Form is attached as a URL for this Notes Category and will be shown as a Form icon
In the External Form, in case the Required to fill form checkbox is selected that indicates that the user mandatorily needs to add notes for this Note Category in the Add New Case Note
The form template(s) attached to this Notes Category will be displayed in the Add New Case Note.
Once the In Built Form or External Form template(s) are selected, click Add and the form template(s) are added and shown on the top of the screen
Click View and the selected form opens in a new tab
Click the Manage Form Template(s) to open the Customise Forms in the Masters and this option is visible to the users based on their User Authorizations
Click Save and the selected Form Template(s) are shown in the Attach Form Template(s) field and are linked with this New User Notes Category. On selecting this Notes Category in the Add New Case Note, the attached form template(s) will be displayed by default
Notify To
In the Notify To, the user can search and select the staff names with their Email Ids. To activate the staff name, type at least three characters of the staff name .
The selected staff will receive notifications when the notes or comments are added or edited for the selected Notes Category. The staff will receive an email notification for the new notes/comments added as shown in the figure below. On clicking View Note, the note/comment will open.
|
|
The staff will also receive an email notification for the updated notes/comments added as shown in the figure below. On clicking View Note, an update on the note/comment will open.
| |
Manage Access
The Manage Access helps to set the access permissions for the creator, staff, member, and client for the Notes Category. To set the access permission for the Notes Category :
In the Add New Notes Category, click icon in the Access field, and the Manage Access pop-up window opens
By default, Public access is selected and you can set the access permission to Public, Private, Protected, or Custom
Based on the selected access permission, click Continue, and the Manage Permission pop-up window opens
View/ Manage Access Permission for Staff/ Member/ Client and click Save
The message show ‘Are you sure you want to grant permission?’, click Yes and the access permission is granted successfully for this Notes Category
Public
By default, Public access is selected for the Add New Notes Category. This indicates that this Notes Category is accessible to everyone i.e. Creator, Staff, Member (in Member App), and Client (in Client Portal).
Copyright © 2023 Entire OnHire