Review Personnel Card

As you move through each section ensure to update the compliance section on their personal card, so you know it has been double-checked. You are also able to check this prior to the interview as it should be completed. If there are things to follow up regarding that section, please make a note here also.

NO = COMPLETED AND UP TO DATE

YES = MISSING INFO

Open

Personal Details:

 This is where the recruiter can enter/modify personal details such as the address, contact number, email, and DOB of the applicant. The details displayed here are fed into the system directly from the job portal.

Open

Education:

This is where the recruiter can enter the applicant’s qualifications/areas of expertise. The qualifications/expertise visible here can be modified based on industry, area of employment, and requirements specified by the user. The recruiter can also select the level of expertise, and this can then enable a selection of appropriate pay levels/awards.

Qualifications can be used as certificate/degree but is more tailored to the Role/Job of the Employee for Example

·        RN, EN, PCA

·        YOUTH WORKER, DISABILITY WORKER, TRANSPORT WORKER

·        BRICKLAYER, ELECTRICIAN, CONSTRUCTION WORKER

Health:

This is where the recruiter can enter immunization records, records of any illnesses or injuries, or update the health status of the applicant. 

Training:

This is where the recruiter can update any training requirements that have a validity period and would need a refresher once the validity for the training has expired. Examples: First aid training, no lift training, BLS, CPR, security training, etc. The date entered by the recruiter here will send an automated reminder by the system once the refresher is due.  Below is an image of this section:

Employment details:

This section is divided into three tabs: Compliances, references and competencies. Compliances is where the recruiter enters important reference numbers, expiry dates, criminal check records, professional registrations and visa details for the applicant. The system then sends automated reminders for these mandatory checks. The company can choose to automatically cease the employment of any employee whose criminal check records/professional registration memberships have expired. Below is an example:

Competencies:

 This is where the recruiter can see if the applicant meets competency criteria. This section can be set up as a quiz, questionnaire, or check box based on the requirements of the company. Please see the details in below example:

If any answers are incorrect – Please email the applicant to relog on and re-answer those questions

Financial Details:

This is where the recruiter can enter/view the applicant's TFN, Banking and super details. The recruiter is required to select the level of tax for each applicant, and this is then automatically saved into the finance component of Entire OnHire. Note- All details entered here are updated and used in the finance version of Entire OnHire and must be entered correctly for payroll processing. Below is the image for the financial details tab:

Policies:

This is where the applicant can accept company policies before commencing employment. The policies displayed here can be updated as per company requirements and may include accident prevention policy, privacy act, etc. There is an option to enable the applicant to electronically sign these policies. When the recruiter/applicant clicks on the icon a pop-up with the content of the policy will be displayed. Once the applicant has accepted these policies, the recruiter can also see the date of acceptance here. Please see below:

Documents:

This is where you can review any documents uploaded and add your own
These will then automatically be saved onto the system. Please see below:

For more information - click here Personnel Card