Global Setting - Payroll

Within this section, you can update your global settings relating to Payroll

Open

These settings are set for you during the implementation process.

The only setting that you will need to change each year is your Financial Year dates.

In Entire OnHire, financial year dates work differently than those you may be used to in other payroll systems. The start and end dates set here cannot be set as 1 July and 30 June. These dates that are set here need to correspond exactly to your pay week dates.

The Financial year start from date = the first day of shifts / jobs ( Monday ) that will be included in your first pay run for the new financial year.

The Financial year end on date = the last day of shifts / jobs ( Sunday ) that will be included in your final pay run for the new financial year.

See below examples to set start and end dates for FY 2022.

Financial Year Start and End

This is where you can update your Financial Year Dates

Please ensure your Final Super cut off Date Matches your Ending Date of EOF

Open

Pay Frequency

This setting denotes your pay cycle. Generally set at weekly but can be fortnightly or monthly as well

Payslip Instruction

This is a free text field, anything entered in here will continuously appear on all payslips until such time the text is updated or deleted

Invoice Instruction

This is a free text field, anything entered in here will continuously appear on all invoices until such time the text is updated or deleted

Pay Enquiry No and Email

This is where you can update your contact information for Staff to contact - This is shown on the payslips

Invoice Enquiry No and Email

This is where you can update your contact information for Clients to contact - This is shown on the Invoices

Show Client Cost Center ID in Invoice as per the auto-generate Client Code

This is usually set to No. The only time you would set this to Yes is if you want the Cost Centre ( Office ) to show on your client’s invoice

Nominate Allowance for Travel Claim

You are able to select the default allowance for Travel Claim

Distance Limit for Tax Exemption

You are able to see up the yearly limit of KMS being tax Exempted

This is usually 5,000 as stipulated by the ATO

Nominate Allowance for CoPayment and Nominate Member Deduction for CoPay

A copay is a fixed out-of-pocket amount paid by an insured for covered services. It is a standard part of many health insurance plans. Insurance providers often charge co-pays for services such as doctor visits or prescription drugs.

Limit Payslip Generation

If you require you can set a payslip generation Limit - This is usually set high ( 5,000 )

Default Invoice Payment Due Dates

You can set your payment due days here however, please remember if you set a default here it will apply to all invoices. Generally specific due days are set in each individual client record ( Invoice Terms Tab )

Override Default Invoice Order in Invoices

This is usually left deselected ( not ticked )

Tick for Yes

Untick for No

Payslips Logo and Address Setting

Here you are able to update your Invoice Information to show a different Address

This is an optional setting. If you do set your payslip details here, please be aware that details set here will override those set in the email protocol screen which we will cover later

Allow Shift Rates Override By Staff while shift Verification

Entire OnHire recommend that this field be selected (ticked). If this setting is selected, this will allow finance staff to override pay and invoice rates during shift verification. This function is particularly useful when processing adjustment shifts

Tick for Yes

Untick for No

Hide Entity Name in Invoice

Entire OnHire recommend this setting to remain as not selected (unticked). If this is ticked, your Entity name will not display on any invoices

Tick for Yes

Untick for No

Do Not Show Expertise in Payslips

These are optional settings. If you do not wish Expertise to show on your payslips or invoices, please select (tick) these settings

Tick for Yes

Untick for No

Do Not Show Expertise in Invoices

These are optional settings. If you do not wish Expertise to show on your payslips or invoices, please select (tick) these settings

Tick for Yes

Untick for No

Show Period ending as Invoice date in Invoices

Please select (tick) this setting if you want the date on your invoices to be the period ending date that they are processed. If this setting remains deselected (unticked), your invoice date will be the date that you run the invoice process

Tick for Yes

Untick for No

Show Client Name instead of Card ID in MYOB Export File

This is a setting specific to those who are using MYOB as their accounting software. If you have included the Card ID number in the CustomerID field on the Invoice Terms Tab in your client record, Entire OnHire would recommend that you leave this setting deselected (unticked). If you select (tick) this setting then the customer name will appear in the reference field of your accounting export rather than the Card ID

Tick for Yes

Untick for No

Confirm Shift- Pay Level as Per Booking

Entire OnHire would recommend that this setting remain deselected (unticked). If you select (tick) this setting then any Pay Level that is selected during the shift entry process will apply and finance staff will not be able to amend this in any way.

Tick for Yes

Untick for No

CoInvest

This is where you can enter your Coinvest registration number.

These settings are specific to those who are providing members to clients within the construction industry. If you are not providing members to the construction industry at all, these settings do not apply to you