Single Touch Payroll (STP) – Phase 2
Highlights
- 1 What is STP Phase 2?
- 2 What is the Impact?
- 3 What are the Key Changes?
- 3.1 1. Gross Formula
- 3.1.1 Gross for Employee File
- 3.1.2 Gross for Header File
- 3.2 2. Tax File Number ‘987654321’ is no Longer Valid
- 3.3 3. Visa Country of Existing Working Holiday Makers
- 3.4 4. Review/Update all Allowances/Additions Settings in the Masters as per ATO Guidelines along with their Remapped Codes
- 3.5 5. Change in Workers Holiday Maker Scale
- 3.6 6. Validations to Restrict User to Change the Tax Scale from Workers Holiday Maker Scale to Australian Resident Scale and Vice versa
- 3.7 7. Payment Date by Entity
- 3.1 1. Gross Formula
- 4 Help Alerts for STP Phase 2
- 5 Enforced STP with Validation Messages
- 6 Validation to Generate Valid Data Files
- 7 Pay Event Header File
- 8 Pay Event Employee File
- 8.1 Tax Treatment/Income Stream Codes
- 8.2 Commencement Date
- 8.3 Employment Basis Code
- 8.4 Cessation Date
- 8.5 Cessation Type Code
- 8.6 SAPTO Scale 2 - Senior Pensioners Tax Offset
- 8.7 Workers Holiday Maker
- 8.8 Passport Country
- 8.8.1 Country Code
- 8.9 PAYGW Amount
- 8.10 Overtime
- 8.11 Bonuses and Commissions
- 8.12 Allowances
- 8.13 Deductions
- 8.14 Salary Sacrifices
- 8.15 Superannuation
- 9 ATO’s Position Papers for STP Expansion
What is STP Phase 2?
The Australian government announced the expansion of the Single Touch Payroll (STP) which includes additional information. This expansion of STP, also known as STP Phase 2, reduces the burden on employers who need to report employees' information to multiple government agencies. It also helps Services Australia’s customers who may be your employee, get the right payment at the right time .
As we all are familiar with the first phase of Single Touch Payroll (STP), an ATO initiative designed to streamline the reporting of employee pay, tax withheld, and superannuation. In STP Phase 2, businesses are required to report additional information and eliminate existing reporting requirements in certain instances.
Note that the STP processing is applicable for employers with 19 or fewer employees and is a mandatory obligation. In case you are not reporting through STP, businesses should start reporting as the penalties may apply.
Visit this link to know more about STP Phase 2 Expansion
Visit this link to know how to Process Single Touch Payroll in the Finance application
Visit this link to view the STP Phase 2 - Transition Guide
Note that now the validation of a single pay event file takes just around a few seconds .
What is the Impact?
The STP reduces business reporting requirements and enables Australian businesses to digitally engage with Government agencies in a Single Touch Process .
In STP Phase 2, you are required to provide ATO with the additional information however, the way to submit STP has not changed . As all Businesses must comply with STP Phase 2 requirements or potentially face penalties from the ATO.
STP Phase 2 is in continuation of STP and remains mandatory. It is advised to all businesses to timely plan the implementation of STP Phase 2. This ensures that compliance deadlines are met and avoids unnecessary penalties.
Important dates to be noted:
Approval Date | September 2022 |
Roll Over Date | October 2022 |
What are the Key Changes?
The major key changes of the STP Phase 2 are explained below .
1. Gross Formula
The Gross is calculated for the Employee File and Header File using distinct new formulas.
Gross for Employee File
Now, the Gross for Employee File is calculated based on the new formula provided below .
STP Phase 2 – Gross Formula for Employee File
Total Shift based Value - Overtime Value + Additions which are set as "Include in Payment Summary =True" in the Addition and Deduction master + Allowances Value - Allowances which are checked as "Appear Separately on Group Certificates" in the Allowance Master - Allowances checked as "Exclude from Payment Summary" in the Allowance Master - Deductions amount which are as Include in Payment Summary = “True” in Addition/Deduction master. |
Note that the Gross in STP YTD Report is calculated as per the above formula.
STP Phase 1 – Gross Formula for Employee File
Total Shift based Value + Allowances Value + Additions which are set as "Include in Payment Summary =True" in the Addition and Deduction Master - Allowances which are checked as "Appear Separately on Group Certificates" in the Allowance Master - Allowances checked as "Exclude from Payment Summary" in the Allowance Master - Salary Sacrifice - Deductions which are as include in Payment Summary = “True” in Addition/Deduction Master. |
The Gross for Employee File Tuple is created for the employee as shown in the figure below.
Gross for Header File
Now, the Gross for Header File is calculated based on the new formula provided below .
STP Phase 2 – Gross Formula for Header File
Total Shift based Value + Additions which are set as "Include in Payment Summary =True" in the Addition and Deduction Master + Additions which are set as Appear Separately on Group Certificates in Addition / Deduction Master + Allowances Value - Allowances checked as "Exclude from Payment Summary" in the Allowance Master - Salary Sacrifice - Deductions which are as Include in Payment Summary = True in Addition/Deduction master |
Note that the Gross in STP PTD and Gross in STP header file report are calculated as per the above formula.
STP Phase 1 – Gross Formula for Header File
Total Shift based Value + Allowances Value + Additions which are set as "Include in Payment Summary =True" in the Addition and Deduction Master - Allowances which are checked as "Appear Separately on Group Certificates" in the Allowance Master - Allowances checked as "Exclude from Payment Summary" in the Allowance Master - Salary Sacrifice - Deductions which are as include in Payment Summary = “True” in Addition/Deduction Master. |
The Gross for Header File Tuple is created for the employer as shown in the figure below.
2. Tax File Number ‘987654321’ is no Longer Valid
The member should not report an invalid Tax File Number (TFN) that will fail to validate while processing the STP run.
In the STP Phase 1, the Tax File Number ‘987654321’ was used for quoting the alphabetic characters as it could not be provided in TFN field. Now the TFN ‘987654321’should not be reported as this TFN code is no longer valid.
You should request a replacement of the TFN Declaration from the member after confirming that the original is not valid. While awaiting updated information, you can report the member’s income using the following exemption codes:
111 111 111 – within 28 days since the request for the TFN Declaration was performed or
000 000 000 – more than 28 days since the request for the TFN Declaration was performed
In the STP Phase 2 enabled application, staff will not be able to save the TFN ‘987654321’ in the Member module once the STP Phase 2 is rolled out and will show the alert message as shown in the figure below.
Also, the system will validate the TFNs during STP processing by clicking Verify Employee Details (Mandatory). In case any member has TFN ‘987654321’, the member details will appear in the list of Invalid TFNs.
How to Generate Existing Members List with TFN ‘987654321’?
In the Staff portal application, to generate the list of the existing members having TFN ‘987654321’:
Click Reports
→Member Reports→Member Detail Report and the Member Report opensSelect the filter option as the Financial Details option and click Export Members Report to Excel and the Members Detail Report is downloaded
Open the CSV file to fetch the list of members by filtering TFN ‘987654321’
3. Visa Country of Existing Working Holiday Makers
You need to mandatorily report the visa country for the employees who report to tax jurisdictions outside of Australia. This is relevant for businesses with staff having specific visas (i.e., Australian residents working overseas or Working Holiday Makers).
It is mandatory to provide the visa country for each Workers Holiday Maker so that when the STP Phase 2 reporting is enabled, users will be able to update this information immediately without any impact on STP reporting.
In the Staff portal application, the Passport Country is the mandatory field in the Visa tab for the member in the Employment Details page as shown in the figure below .
4. Review/Update all Allowances/Additions Settings in the Masters as per ATO Guidelines along with their Remapped Codes
In STP Phase 2, all the Allowances and Additions are itemised separately, not just expense allowances that may have been deductible on the employee’s IITR. This means that allowances and additions that used to be reported as Gross for the income type must now be separately itemised in STP Phase 2 reporting.
Also, STP Phase 2 introduces the ability to report the deductions for Child Support Garnishee/Child Support Deduction and eliminates the need for employers to provide separate remittance advice to the Child Support Registrar while reporting through STP. However, you need to pay the required amounts directly to ATO by the date specified in your notice.
ATO has defined mandatory obligations to report Child Support amounts through STP Phase 2, click to view the detailed information.
Click to view the details to review/update all the allowances and additions:
While transitioning from STP Phase 1 to STP Phase 2, the Entire OnHire team will update the master settings of all the allowances and additions to be selected as ‘Appear Separately on Group Certificates’, except reimbursements (if any provided by you), as per the prerequisites document after STP Phase 2 rollout.
While transitioning from STP Phase 1 to STP Phase 2, all the existing Allowances and Additions codes will be remapped by the Entire OnHire team with the new codes defined as per ATO guidelines based on the data shared by you in the prerequisites document.
You need to review the remapped Allowances and Additions codes after STP Phase 2 rollout and ensure that the codes are set as per your requirement for successful STP run.
5. Change in Workers Holiday Maker Scale
As per the ATO obligation, the clients must be registered as an employer of Working Holiday Maker in case of employment or planning to employ workers who hold either:
Working Holiday visa (subclass 417) or
Work and Holiday visa (subclass 462)
The new Workers Holiday Maker Tax Scales are introduced in STP Phase 2. The two new tax scales added are the Workers Holiday Maker Scale - Unregistered Employer, and Workers Holiday Maker Scale - No TFN Supplied.
Employers must be registered as Workers Holiday Maker before making the first payment to the employees. In case the employer is not a registered Workers Holiday Maker, the employer will have to deduct higher tax rates for the employees.
While transitioning from STP Phase 1 to STP Phase 2, the Entire OnHire team will be updating your Employer Worker Holiday Maker Registration Status settings as per the information provided by you. In case the status is not provided in the prerequisites document by you, the system will be set to ‘Registered Employer for Workers Holiday Maker’ after STP Phase 2 rollout.
In case, you are not registered as an employer of Working Holiday Makers, the Entire OnHire team will update your Workers Holiday Maker employees tax scale to Workers Holiday Maker Scale - Unregistered Employer after STP Phase 2 rollout. This will be set in case you have selected the option as ‘YES’ for the ‘Do you want us to update your Workers Holiday Maker employees tax scale to Workers Holiday Maker Scale - Unregistered Employer’ in the prerequisites document.
To view detailed information about each Workers Holiday Maker Tax Scale, click the respective links below:
6. Validations to Restrict User to Change the Tax Scale from Workers Holiday Maker Scale to Australian Resident Scale and Vice versa
As per the ATO guidelines for STP Phase 2, the staff is restricted to update to any Workers Holiday Maker Tax Scale, once the payrun for the member has been performed on the Australian Resident Tax Scale.
In the Finance application, when the staff changes the Tax Scale of the member to any Workers Holiday Maker Tax Scale from the selected Australian Resident Scale and the payrun of the member is already performed in the selected branch (with the Australian Resident Scale), the staff will get a validation pop-up on clicking the save button as shown in the figure below and staff will not be able to change the Tax Scale.
Similarly, in the Staff portal application, the staff is restricted to update to any Workers Holiday Maker Tax Scale, once the payrun for the member has been performed on the Australian Resident Tax Scale.As per the ATO guidelines for STP Phase 2, the staff is restricted to update to any Australian Resident Tax Scale once the payrun for the member has been performed on the Workers Holiday Maker Tax Scale.
In the Finance application, when the staff changes the Tax Scale of the member to any Australian Resident Scale from the selected Workers Holiday Maker Scale and the payrun of the member is already performed in the selected branch (with the Workers Holiday Maker Scale), the staff will get a validation pop-up on clicking the save button as shown in the figure below and staff will not be able to change the Tax Scale.
Similarly, in the Staff portal application, the staff is restricted to update to any Australian Resident Tax Scale once the payrun for the member has been performed on the Workers Holiday Maker Tax Scale.
7. Payment Date by Entity
You should ensure to submit STP run on or before the Payment Date. The Payment Date is the date when the payslip is processed. While processing the STP run, validations are in place for the Payment Date by Entity.
The Payment Date Header Tuple is created as shown in the figure below.
In the Finance Application, this Payment Date is picked from the selected Pay Date on Payslip in the Payslip Processing screen as shown in the figure below.
Help Alerts for STP Phase 2
To streamline and implement the STP Phase 2 effortlessly, our STP Phase 2 enabled application has incorporated the help alerts in all the required screens that will guide you through the additions/modifications to process Single Touch Payroll successfully .
Help Alerts in Finance Application
A. Help Alerts in Dashboard Screen
When you open the Finance application, the action/attention required details are available in the Dashboard screen. It is recommended to read and follow the instructions provided before proceeding with the new STP process.
Action Required - Single Touch Payroll (STP) submission alert!
Click here to submit your STP for Week Ending <date of week ending>
→Click this link to open the STP Process screen
Attention Required - Single Touch Payroll (STP) Phase 2 rolled out
Employer Obligations defined by ATO for STP Phase 2:Worker Holiday Maker employees. Click here for detailed information
→Click the link to open the Client Support knowledge base for the Workers Holiday Maker details in the STP Phase 2Child Support amounts. Click here for detailed information
→Click the link to open the Client Support knowledge base for the Child Support amounts details in the STP Phase 2
Mandatory Things to do immediately:Click here for more information
→Click the link to open the ‘Things to do: Single Touch Payroll (STP) Phase 2 rolled out' pop-up window. You need to follow the mandatory system checklist that needs to be performed before processing the new payroll and STP run.Key changes in Single Touch Payroll (STP) Phase 2:
Click here to know the key changes done in our application as per guidelines by ATO for STP Phase 2
→Click the link to open this section in the Client Support knowledge base.
On clicking link 2c i.e., Mandatory Things to do immediately (as shown in the figure above), the Things to do: Single Touch Payroll (STP) Phase 2 rolled out pop-up window opens as shown in the figure below.
Review & update all allowances/additions/deductions settings in the masters as per ATO guidelines and remap to ATO defined STP allowances.
Click here for more information → Click the link to open this section in the Client Support knowledge base.
Click here to review the STP codes now → this link opens the STP Allowances/Addition/Deduction Code Mapping screen.
Replacement of Tax File Number ‘987654321’ as it is no longer a valid TFN. Click here for more information → Click the link to open this section in the Client Support knowledge base
Review employer worker holiday maker registration status along with the tax scale set for working holiday maker members.
Click here for more information → Click the link to open this section in the Client Support knowledge base
Click here to review or update → Click the link to open the Software Registration Details screen, to review the System Settings for Employer Worker Holiday Maker registration status.
Click here to review the applicable member → Click the link to open the Member Payroll screen to review the correct applicable tax scale for the selected member.
Update the Marital status for members having tax scale: SAPTO Scale 2 - Senior Pensioners Tax Offset. Click here for more information → Click the link to open this section in the Client Support knowledge base.
Review the reason category mapped with the member termination reason in ‘Reason (Personnel)’ master. Click here for more information → Click the link to open this section in the Client Support knowledge base.
B. Help Alert in STP Process Screen
In the STP Process screen, an alert information message is displayed at the top-right corner of the screen. Click the hyperlink Click here, to view the detailed Client Support knowledge base regarding the STP Phase 2 expansion that will guide you to submit the STP report as per new guidelines issued by the ATO.
C. Help Alert in Allowances Master and Addition/Deduction Master Screen
In the Allowances screen, an alert information message is displayed regarding new STP Phase 2 guidelines issued by the ATO. Click the hyperlink Click here and the pop-up Changes in the ATO guidelines for reporting Allowances and Additions opens.
It is recommended to read the instructions carefully for the Allowances and Additions.
In the Additions and Deductions screen, alert information messages are displayed regarding new STP Phase 2 guidelines issued by the ATO.
All allowances and additions except reimbursements are now to be set as ‘Appear Separately on Group Certificates’. Click here for more information. → Click the hyperlink Click here and the pop-up ‘Changes in the ATO guidelines for reporting Allowances and Additions’ opens. It is recommended to read the instructions carefully.
ATO has defined employer obligation for transitioning the reporting of Child Support Amount to STP Phase 2. Click the info icons adjacent to Child Support Deduction and Child Support Garnishee and the pop-up ‘ATO Guidelines for Reporting Child Support Amounts’ opens. It is recommended to read the instructions carefully.
Click here link to open this section in the Client Support knowledge base.
D. Help Alert in STP Allowances/Addition/Deduction Code Mapping Screen
In the STP Allowances/Addition/Deduction Code Mapping screen, an alert information message is displayed at the top-left corner of the screen. Click the hyperlink Click here to open the STP Phase 2 reporting – quick reference guide that will help you to check the common allowances with the ATO defined codes.
Help Alerts in Web Application
A. Help Alert in Create New Member
In the Create New Members page of the Staff portal application, a help icon is displayed next to the Tax Scale field. Click the help icon to view the STP Phase 2 Client Support knowledge base that will help you to understand the new changes related to the Workers Holiday Maker tax scales.
B. Help Alert in Member’s Finance Details
In the member's Finance Details page of the Staff portal application, a help icon is displayed next to the Tax Scale field. Click the help icon to view the STP Phase 2 Client Support knowledge base that will help you to understand the new changes related to the Workers Holiday Maker tax scales.
C. Help Alert in Applicant Portal for Finance
In the Finance page of the Applicant Portal application, a help icon is displayed next to the Tax Obligation Table field. Click the help icon to view the STP Phase 2 Client Support knowledge base that will help you to understand the new changes related to the Workers Holiday Maker tax scales.
Enforced STP with Validation Messages
In the STP Phase 2 enabled Finance application, the Enforced STP for payrun flag ensures timely STP submissions i.e., you will be guided to submit STP run on or before the Payment Date. By default, this flag is enabled.
To view the Enforced STP for payrun flag, click STP → Single Touch Payroll Settings and the Single Touch Payroll Settings screen opens.
For the Enforced STP for payrun flag, the validation messages listed below appear in the respective screens as explained below.
1. STP Phase 2 Submission Alert: Week-ending Submission Alert on Dashboard
Click here to submit your STP for Week Ending <date of week ending> → On clicking the Click here link, the STP Process screen opens and you will be able to submit your STP for the Week Ending.
2. STP Phase 2 Submission: Alert Message in the Confirm Shifts
In the Shift Processing Filter screen, in case the user has not submitted the STP run for the immediate last Week Ending payrun for the selected branch (the last payrun performed by the staff) for the current financial year and if the pay date for that payrun is less than or equal to the current date, an alert message is displayed on clicking Process Booked Shifts as shown in the figure below.
Click Yes to proceed with the STP submission.
This alert message will not appear for the first Payrun of the current financial year set in the system and if the payrun subcontractors only.
3. Submit Dockets: Restrict Users to Submit Dockets until STP for the Last Payrun is Submitted
If the user has not submitted the STP run for the immediate last Week Ending payrun in the selected branch (the last payrun performed by the staff ) for the current financial year, on clicking the Submit Dockets, an alert message is displayed as shown in the figure below.
Note that submitting STP run indicates the step to Process Single Touch Payroll i.e., Submit Validated files to SSP for ATO Submission (Mandatory Step).
The user will not be able to proceed further until the STP for the last Payrun is submitted.
This alert message will not appear for the first Payrun of the current financial year set in the system.
4. STP Phase 2 Submission: Generate Batch for Payroll Processing
As per the ATO guidelines for STP Phase 2, it is mandatory to report all the Payments on or before the Pay Date.
In the Payslip Processing screen, click the Generate Batch to View & Print Payslips, and the alert message is displayed as shown in the figure below. To set the selected date as Pay Date, click Yes and proceed with the payslips generation.
5. Success Message of EFT File Generation Provides the Option to Submit STP for the Payrun
While EFT file generation, the success pop-up message shows the STP Submission Required information. The user can proceed with the STP submission for the Week Ending by clicking Yes or else proceed further.
Note that in case the payrun has only subcontractors, the normal success pop-up appears without the details of STP Submission Required.
6. Restricting users to change the financial year dates
In the Payroll tab of the Application Options screen, the user will be restricted to change the financial year dates in case:
The Client has submitted at least one STP run in the current financial year
STP run for the last payrolls that the user performed in the branches for that financial year are not submitted by the user
For the above scenarios, if the user changes the financial year dates and clicks Save, an alert message is displayed as shown in the figure below.
The System will check the last payrun for every branch and if the STP is not submitted for the last payrun (for any of the branches), an alert message appears.
7. Restrict user to change the Super cut-off dates if payrun is performed for the existing cut-off date
In the Superannuation tab of the Application Options screen on modifying the Super Info, the system will check whether the user has performed the payroll for the existing Super cut-off date.
In case the payroll is already performed for the Super cut-off date of the current financial year (of the selected branch), and the user tries to change the Super cut-off date for that month, an alert message is displayed as shown in the figure below.
8. Restrict Users to Change the Super Cut-off Dates if the Cut-off date is Less than the Last Payroll Week Ending Date
In the Superannuation tab of the Application Options screen on modifying the Super Info, the system will check if the payrun is performed on the Super cut-off date for the selected branch.
If the payrun is not performed, the system will check whether the changed Super cut-off date is greater than the last payroll Week Ending date for the selected branch. In case the changed date is less than the last payroll Week Ending date, an alert message is displayed as shown in the figure below.
Validation to Generate Valid Data Files
The validations are placed to generate and validate data file that helps to provide a check to set the compliance of any output as compared to the input provided .
Validate Employee Details
To validate the Employee Details, click Verify Employee Details (Mandatory) in the Finance application as shown in the figure below. In case any validation fails in generating the valid data file, a validation message appears "Employee(s) details are invalid or missing. Please check report." Refer to the Validation details in the Invalid/ Missing Member Details screen.
Validate SAPTO Scale 2 - Senior Pensioners Tax Offset Member Scale
In case the member’s Tax Scale selected is SAPTO Scale 2 - Senior Pensioners Tax Offset, the Marital Status value is validated. If the Marital Status value is not provided in the member module of the Finance application, a validation report is generated.
The user will not be able to proceed further unless the SAPTO Scale 2 - Senior Pensioners Tax Offset validation is successful. The validation message is displayed on clicking Verify Employee Details in the application as shown in the figure below.
Note that while Verifying Employee Details from the Finance application, all the validations explained below are compiled in the Invalid/ Missing Member Details and displayed with ID and Member Name.
Validate Workers Holiday Maker Member Scale
In case the member’s Tax Scale selected is any of the Workers Holiday Maker Scales and the Passport Country is not selected, the validation message is displayed on clicking Verify Employee Details in the application as shown in the figure below.
In the Staff portal application, ensure to select the Passport Country for the member having tax scales as Workers Holiday Makers in the Employment Details Page.
Validate STP Dates
Validate the Dates while processing Single Touch Payroll.
The Period Start Date should always be less than or equal to the Period End Date.
The Payment Date by Entity should always be greater than or equal to the Period Ending Date.
Validate Tax File Number and Tax Scale at Generate Payslip Stage
The following validations are provided in the system for the Tax File Number and Tax Scale at the Generate Payslip Stage:
In case the member has TFN ‘111111111’ saved in the Member module for more than 28 days, the staff will not be able to generate the payslip.
The validation message appears ‘Please change the TFN of the member to ‘000000000’ and the Tax Scale to ‘SCALE 4 - NO TFN BY RESIDENT OBLIGATIONS’ if the member is an Australian Resident and ‘SCALE 5 - NO TFN BY NON-RESIDENT OBLIGATIONS’ if the member is Foreign Resident as even after 28 days TFN is awaiting to be provided by the member' as shown in the figure below.
When the Staff changes the member’s TFN to ‘000000000’ and the Tax Scale to ‘SCALE 4 - NO TFN BY RESIDENT OBLIGATIONS’ or 'SCALE 5 - NO TFN BY NON RESIDENT OBLIGATIONS’, the payslip of the member will be generated successfully.
Note that the validation will appear for both cases i.e. if the TFN is not changed or the Tax Scale is not changed.
In case the Working Holiday Maker (WHM) member has TFN ‘111111111’ saved in the Member module for more than 28 days, the staff will not be able to generate the payslip.
The validation message appears ‘Please update the TFN of the member to ‘000000000’ and the Tax Scale to ‘WORKERS HOLIDAY MAKE SCALE - NO TFN SUPPLIED’ as even after 28 days TFN is awaiting to be provided by the member' as shown in the figure below.
When the Staff changes the member’s TFN to ‘000000000’ and the Tax Scale to 'WORKERS HOLIDAY MAKE SCALE - NO TFN SUPPLIED’, the payslip of the member will be generated successfully.
Note that the validation appears for both cases i.e. if the TFN is not changed or the Tax Scale is not changed.
In case the Workers Holiday Maker member has Tax Scale ‘WORKERS HOLIDAY MAKER SCALE’ saved in the Member module and the Employer is set as Unregistered in the Application Options, the staff will not be able to generate the payslip.
The validation message appears ‘Please update the Tax Scale of the member to ‘WORKERS HOLIDAY MAKER SCALE - UNREGISTERED EMPLOYER’ as your company is unregistered with ATO to employ a working holiday maker' as shown in the figure below.
When the Staff changes the member’s Tax Scale to 'WORKERS HOLIDAY MAKER SCALE - UNREGISTERED EMPLOYER', the payslip of the member will be generated successfully.
In case the Workers Holiday Maker member has Tax Scale ‘WORKERS HOLIDAY MAKER SCALE - UNREGISTERED EMPLOYER’ saved in the Member module and the Employer is set as Registered in the Application Options, the staff will not be able to generate the payslip.
The validation message appears ‘Please update the Tax Scale of the member to ‘WORKERS HOLIDAY MAKER SCALE’ as your company is registered with ATO to employ a working holiday maker' as shown in the figure below.
When the Staff changes the member’s Tax Scale to 'WORKERS HOLIDAY MAKER SCALE', the payslip of the member will be generated successfully.
In case the Workers Holiday Maker member has Tax Scale ‘WORKERS HOLIDAY MAKER SCALE - NO TFN SUPPLIED’, the employer will get validation at the generate payslip stage to change the employee’s tax scale to ‘WORKERS HOLIDAY MAKER SCALE' or 'WORKERS HOLIDAY MAKER SCALE - UNREGISTERED EMPLOYER’ based on the employer Workers Holiday Maker status set in the system except in the case when the member has valid TFN number or the TFN provided is '111111111' and it has been less than 28 days since the request for the TFN declaration was performed.
When the staff changes the member’s Tax Scale to ‘WORKERS HOLIDAY MAKER SCALE' or to the 'WORKERS HOLIDAY MAKER SCALE - UNREGISTERED EMPLOYER’, the payslip of the member will be generated successfully.
Pay Event Header File
Payer Postal Address
In Payer Postal Address following elements are added:
Payer Postcode
Payer Country Code
The following elements are removed:
Payer Address Line 1
Payer Address Line 2
Payer Suburb/ Town
Payer State/ Territory
The Payer Postal Address Header Tuple is created as shown in the figure below.
Child Support Deductions
Child Support deductions arise from a legal agreement administered by Services Australia - Child Support for a separated parent, to pay periodic amounts of child support from their salary and wages for the benefit of their child or children. These periodic amounts are advised to both the child support employer and employee via a child support account statement, detailing recent payments transferred to the employee and ongoing liabilities for child support to the employer. Child support deductions must continue to be withheld and reported until another notice is received from Child Support to alter or cease the previous instruction.
Where an employer reports these amounts through STP, it will extinguish their obligations to separately report these amounts directly to the Child Support Registrar (the Registrar). Employers who do not report these amounts under STP are still required to report to the Registrar. Where the Registrar has given written notice to employers to deduct a specified amount from employees, employers are obliged to withhold money from employees and pay it to the Registrar.
There are two different types of Child Support Amounts that can be reported through our Finance application:
Child Support Deductions (D)
Child Support Garnishees (G)
Mandatory Obligations to Report Child Support Amounts Through STP Phase 2
Employers may voluntarily choose to report their child support amounts through STP Phase 2 and may elect to commence reporting child support amounts upon/after transitioning to STP Phase 2. Employers may choose to move from STP Phase 2 in order to be able to report child support amounts.
The following transition rules apply when the employer elects to report child support amounts via STP Phase 2:
The STP report must be accompanied by the existing child support report form and manually provided to the Child Support Registrar for the pay period amounts by the employer. Manual reporting can be completed with the child support deductions report form (CS4964) using existing Child Support channels.
Where an employer is commencing reporting child support garnishee amounts via STP, the payment instructions the employer was previously using will need to be updated, to ensure the employer uses their employer reference number, instead of the previously used employee reference number. A new S72A garnishee notice will be issued by the Child Support Registrar to the employer upon his request. If an incorrect payment reference number is used, Child Support will not be able to reconcile the employer’s child support record.
When the above stated mandatory obligations are met, the employer needs to map Child Support Amounts as explained below.
With the employer completing both an STP report and a manual report for the same period, Child Support is able to calculate the initial period amounts associated with each employee.
For detailed information, refer to ATO’s Child Support Deductions Position Paper
Child Support Deduction
The Child Support Deduction is a fixed dollar amount for each pay period. In STP Phase 2, the employer must report child support amounts to the Commissioner on or before the employee’s pay date.
Employers cannot make a deduction of child support that leaves the employee with a net pay, after tax and child support deductions, of less than the Protected Earnings Amount (PEA). You also must report zero amount as a Child Support deduction when processing the payrun for the employee, where you are unable to make child support withholdings due to insufficient wages of the employee.
Protected Earning Amount (PEA) is a legally prescribed value of post-tax net pay that must be paid to the employee from their salary or wages after their child support deduction has been withheld. It is indexed annually and updated by Services Australia on the 1st of January each year.
As the deduction notice specifies exact pay periods and amounts, if a child support deduction
amount cannot be fully withheld due to the Protected Earning Amount (PEA), any future retrospective amounts that apply to this pay period, must be taken into consideration to address the shortfall amount.
You need to evaluate and deduct the child support deduction amount in the Finance application taking into consideration the Protected Earning Amount (PEA) defined by the Child Support Registrar.
An employer’s obligations are satisfied when child support amounts are reported and also paid directly to the Child Support Registrar. If an employer does not notify the Commissioner of Taxation via STP, the employer must adhere to their notification obligations under section 47 of the Child Support (Registration & Collection Act), which requires the employer to report directly to the Child Support Registrar.
In the Finance application, open the Additions and Deductions screen to declare the Child Support Deduction.
To open the Additions and Deductions master screen, select Master → Payroll → Additions Deductions.
In the Additions and Deductions, a new checkbox is added as Child Support Deduction. You can either select the Child Support Deduction or Child Support Garnishee checkbox to report the child support amounts. For deduction, select the Child Support Deduction checkbox and for garnishee, select the Child Support Garnishee checkbox.
The Child Support Deduction checkbox will be disabled when creating/ updating additions.
The Appear separately on group certificates checkbox is selected by default in a disabled mode in case of the Child Support Deduction checkbox is checked.
Map Child Support Deduction
STP Phase 2 introduces the ability to report the deductions for Child Support Deduction, eliminating the need for employers to provide separate remittance advice to the Child Support Registrar while reporting through STP. However, you will need to pay the required amounts directly to ATO by the date specified in your notice.
Note that the reporting of Child Support through STP is voluntary and you may prefer not to report through STP consequently, no preparation is required for the STP Phase 2 to report Child Support Amount. The employers still need to report directly to the Child Support Registrar on an ongoing basis.
ATO has defined mandatory obligations to report Child Support amounts through STP Phase 2, click to view the detailed information.
In case you are reporting Child Support Deduction in STP Phase 2, you need to select the deduction as Child Support Deduction in the Addition and Deduction master and map the deduction in the Single Touch Payroll Allowance Codes Mapping screen.
Click STP
→Allowances Mapping and Single Touch Payroll Allowance Codes Mapping screen opensNow, you need to map Codes defined by ATO for Allowances/Deductions with the Codes available in the System for Allowances/Additions/Deductions for Child Support Deduction
For Deduction type as Child Support Deduction map with Code as ‘D’ as defined by ATO
Employers cannot make a deduction of child support that leaves the employee with a net pay, after tax and child support deductions, of less than the Protected Earnings Amount (PEA). You also must report zero amount as Child Support deduction when processing the payrun for the employee, where you are unable to make child support withholdings due to insufficient wages of the employee.
Protected Earning Amount (PEA) is a legally prescribed value of post-tax net pay that must be paid to the employee from their salary or wages after their child support deduction has been withheld. It is indexed annually and updated by Services Australia on the 1st of January each year.
As the deduction notice specifies exact pay periods and amounts, if a child support deduction
amount cannot be fully withheld due to the Protected Earning Amount (PEA), any future retrospective amounts that apply to this pay period, must be taken into consideration to address the shortfall amount.
You need to evaluate and deduct the child support deduction amount in the Finance application taking into consideration the Protected Earning Amount (PEA) defined by the Child Support Registrar.
In case codes defined by ATO for Allowances/Deductions are incorrectly mapped with the Codes available in the System for Allowances/Additions/Deductions for the Child Support Deduction, a validation message is displayed as shown in the figure below.
The Child Support Deduction (D) Tuple is created if the child support deduction for that payrun exists as shown in the figure below.
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