How to Set Permanent Availability at Global/ Member Level?

Feature available from Version X9.3 and above

During the hiring process, the Entire OnHire application does not allow to set the permanent availability of the members. In this enhancement, the Staff of the EOH can set the Permanent Availability of the member while configuring their employment status and this can be set at the global level and member level.

How to Set Permanent Availability at the Global Level?

You can set the Permanent Availability at the Global Level for all the members in the application settings of the Entire OnHire application. The staff has the authority to set/reset the Permanent Availability of all the members at the Global Level.

When you set or reset the Permanent Availability of all the members and click Save, this action will override all the members availability as per your selection that cannot be reverted.

To set the Permanent Availability of the members at the Global Level:

Click the Application Settings from the user login of the Entire OnHire application as shown in the figure below.

Click System Configurations and scroll down to the “Set/Reset Permanent Availability of all the Members (any status)” settings
By default Set Permanent Availability to "Available" checkbox is not selected. To set the Permanent Availability of the members:
- Click the Set Permanent Availability to "Available" checkbox, and the Weekdays and Weekends checkboxes for the AM, PM, and NS Shifts are activated.
- You can select the Weekdays checkbox to select all weekday shifts and/or you can select Weekends shifts to select all weekend shifts.
- You can also select customised days for Permanent Availability of all the members such as AM, PM, and NS shifts for weekdays and/or weekends.
- When the required checkbox(es) are selected, click Save.
- On clicking Save, an Alert message is displayed ‘Are you sure you want to save the Permanent Availability of all the members?’. Click Ok to set the permanent availability of all the members.
- Simultaneously, the Member Status Log of all the members will be updated in the Employement Status page.
Next time the user accesses the “Set/Reset Permanent Availability of all the Members” settings, by default all the checkboxes will be deselected.

How to Set Permanent Availability at the Member Level?

You can similarly set the Permanent Availability at the Member Level. To set the Permanent Availability at the Member Level:

In the Employment Status page of the member, the Set Permanent Availability to "Available" (in the right-hand corner) settings appears
Activate the settings by clicking the Set Permanent Availability to "Available" checkbox. Select the required checkbox(es) and click Save.
On clicking Save, the new Permanent Availability settings will be reflected in the Members Availability page of the EOH application as well as in the Permanent Availability screen of the Members App.
The Member Status Log of the member is updated in the Employment Status page.

You can only set or reset the Permanent Availability of the member having the Employee Status as Active.

How to view Member Status Log?

Whether the Set Permanent Availability to "Available" settings are updated at the Global Level or Member Level, the Member Status Log is updated for all the members in the Employment Status page as shown in the figure below.

The log shows the Date, Time, Employee Status, Employee Reason, and Entered in System (name of the user). Note that the Employee Reason for Global Level and Member Level are different .